Invitation for Bids

The Poverty Reduction Fund Phase II
Position Description: 
Invitation for Bids (2 Pick-up Trucks 4 WD, Diesel Engine, Double Cab)
Grant No.: 
Date of Issue: 
Friday, March 1, 2013
Closing Date: 
Tuesday, April 2, 2013

Invitation for Bids

Name of Project:          Poverty Reduction Fund Phase II (PRF II)

Grant Number:                         IDA H685-LA

IFB Title:                     2 Pick-up Trucks 4 WD, Diesel Engine, Double Cab

IFB Number:                PRF.II/Vehicle-M&E/G-NCB/01-2013


1.      The Government of Lao PDR has received a Grant from the IDA (World Bank), Swiss Agency for Development and Cooperation (SDC) and Multi-Donor Trust Funds acting as Administrator of Grant Funds Provided under Phase II of Poverty Reduction Fund (PRF II) toward the cost of PRF II and it intends to apply part of the proceeds of this Grant to payments under the Contract for Procurement of 2 Pick-up Trucks 4 WD, Diesel Engine, Double Cab

2.      The PRF II now invites sealed bids from eligible and qualified bidders for supply and delivery of 2 Pick-up Trucks 4 WD, Diesel Engine, Double Cab under a single lot. The delivery period is 45 days from the date of notification of contract award, under DDP-Vientiane terms, to the PRF II offices.

4.      Bidding will be conducted accordingly to the public bidding procedures specified in the Decree of the Procurement of Goods, Works, Maintenance and Services date 9 January 2004 and to the Implementing Rules and Regulations, Ministry Of Finance No. 0063/MOF, 12 March 2004.

5.      Interested eligible bidders may obtain further information from PRF II office and inspect the bidding documents at the address given below from 08:00 to 16:00 hours.

6.      A complete set of bidding documents in English may be purchased by interested bidders at the address below beginning from March 1st, 2013 and upon payment of a nonrefundable fee of USD100 (One hundred US Dollar) per each.  The method of payment will be cash or by cashier’s check drawn on a Bank operating in Lao PDR. The method of delivery shall be hand to hand at the purchaser address given below and the delivery by courier can be arranged upon request by bidders, but additional fee shall be paid by bidders to cover the actual mailing cost.

7.      The Government of Lao PDR and the Funding Agency will respectively declare a company ineligible either indefinitely or for a stated period of time, to be awarded a contract financed by the Government of Lao PDR and the Funding Agency, if it determines at any time that the company has engaged in corrupt or fraudulent, coercive or collusive practices in competing for or in executing a contract.

8.      Bids must be delivered to the address below at or before 14:00 pm. Vientiane Local Time on Tuesday 2nd April 2013. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend in person at the address below at 14:00 pm on Tuesday 2nd, 2013.

9.      All bids must be accompanied by a bid security of minimum USD6,000 (six thousand US Dollars). The bid Security form shall be a bank guarantee in accordance with the form provided in the Bidding Document.

10.  The address referred to above is:

Attention:         Procurement Unit, Finance and Administration Division, Poverty Reduction Fund

Address:          Poverty Reduction Fund II Office

                       Covernment’s Office

                        Nahaidiew Road, Building 501, 1st Floor, P.O Box: 4625, Vientiane, LAO PDR.

                        Phone: (856-21) 261479-80 ext. 105;  Fax: (856-21) 261 481