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The Government of Laos, with support from the World Bank and the Swiss Agency for Development and Cooperation, has set up the Poverty Reduction Fund (PRF) to deliver small scale development project including support to livelihood activities at the Koumban and Village levels. The project is now seeking for a position:
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Main duties and responsibilities:
- Receive visitors, assist them with their queries, providing information as required or routing them to the appropriate person;
- Operate answering incoming calls and directing such calls to the appropriate staff; Assist PRF staff with making overseas and domestic long distance calls;
- Ensure that the reception and waiting areas are well-maintained and organized;
- Assist visiting missions in arranging appointments, hotel accommodations, confirming air tickets and other request tasks;
- Prepare, type, proofread, edit and format documents and routine correspondence in English, Lao and sometimes French for office staff and visiting missions;
- Assist in preparation and logistical planning for various events;
- In conjunction with and under guidance from staff in a specific discipline, provide general support on project related matters as requested, monitor specific activities;
- Carry out information searches and basic translation from Lao to English and English to Lao;
- Maintain an up- to date list of Emergency Contact List for staff and visitors;
- Handle mail-room and pouch services. Sort and distribute periodicals, newspapers, incoming mail, open mail and handle route to the appropriate person;
- Handle filing of incoming and outgoing correspondence;
- Serve as back-up to Program Assistant;
- Perform other tasks as required by the Executive Director and Head of Finance and Administration Division.
Required qualifications and experience:
- Female candidates are encouraged to apply.
- Degree in Business and Administration or other related fields.
- 3 years relevant work experience in general administration and reception.
- Possess strong skills in computer typing in both Lao and English and note taking.
- Fluency in Lao and English writing, editing, reporting and speaking is essential.
- Practical computer skill in software programmes commonly used of office purposes such as MS Office, Excel, Power Point, etc.
All interested applicants should submit (1) a cover letter outlining clearly how the candidate meets the requirements of the position, (2) a detailed CV with one (3x4) photo and (3) supporting documents (certificate of the most recent employment, certificates of qualification/graduation, transcript of graduation, a list of at least three referees, etc) to the HR Officer, Poverty Reduction Fund, Prime Minister’s Office 501 building, Sisavathtai Village, Chanthabouly District, P.O Box 4625 Vientiane, Tel: 021 261479 - 80, Email: piengngeune@prflaos.org. Please note that all submitted documents will not be returned.
Deadline for applications: 17 th February 2012
Only short-listed candidates will be contacted for interview
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